Privacy Policy

Effective Date: 1 September 2026

At iJournals Academic Publications (“iJournals”, “we”, “our”, or “us”), accessible through https://ijournals.in/, we respect the privacy of our authors, reviewers, editors, researchers, readers, subscribers, visitors, and other users of our website.

This Privacy Policy explains how we collect, use, store, protect, and disclose information when you access or use our website, submit manuscripts, communicate with us, register for our services, or otherwise interact with iJournals.

By using our website and services, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

Depending on how you interact with our website, we may collect the following information:

1.1 Information You Provide

We may collect information that you voluntarily provide to us, including:

  • Name
  • Email address
  • Telephone/mobile number
  • Country and affiliation
  • Institutional information
  • Author and researcher information
  • Manuscript and publication-related information
  • Reviewer and editorial information
  • Information submitted through contact, manuscript submission, registration, or enquiry forms
  • Billing and payment-related information where applicable
  • Any other information that you voluntarily provide to us through our website or by email

1.2 Manuscript and Academic Information

When authors submit manuscripts or other academic materials, we may collect and process information contained in those submissions, including:

  • Manuscript title
  • Abstract
  • Keywords
  • Author names and affiliations
  • Corresponding-author information
  • Figures, tables, supplementary files, and other submitted materials
  • Research and publication-related information
  • Reviewer comments and editorial correspondence

Such information is used for scholarly publishing, peer review, editorial evaluation, publication, indexing, archiving, and related academic activities.

1.3 Automatically Collected Information

When you visit our website, certain technical information may be collected automatically, such as:

  • IP address
  • Browser type and version
  • Device information
  • Operating system
  • Referring pages
  • Pages visited
  • Date and time of access
  • General website usage information
  • Security and diagnostic information

This information may be used to maintain website security, improve website performance, diagnose technical problems, and understand general usage patterns.

2. How We Use Your Information

We may use information collected through our website for legitimate academic, administrative, operational, and business purposes, including:

  • Processing manuscript submissions
  • Communicating with authors, reviewers, editors, and readers
  • Conducting peer review and editorial evaluation
  • Publishing academic articles
  • Managing editorial and publication workflows
  • Responding to enquiries and requests
  • Providing information about our journals and services
  • Processing registrations and subscriptions where applicable
  • Processing payments where applicable
  • Maintaining and improving our website
  • Preventing fraud, abuse, spam, and unauthorized access
  • Maintaining website and information security
  • Maintaining publication and academic records
  • Complying with applicable legal and regulatory requirements
  • Improving our academic publishing services and user experience

We do not use personal information for purposes that are incompatible with the purposes described in this Privacy Policy.

3. Use of Google Services and Google User Data

Our website may use Google services and Google APIs to facilitate certain website functions, including the secure sending of email communications through our website’s email infrastructure.

For example, iJournals may use Google OAuth 2.0 and the Gmail API to authorize an email-sending connection for our website’s administrative email system.

3.1 Google Account Information

When an authorized Google account is connected to our website, Google may provide information necessary to establish and maintain the authorized connection, such as the Google account email address and authorization credentials/tokens.

We use this information only to establish and maintain the authorized Google service connection and to provide the functionality for which authorization was granted.

3.2 Gmail Data

Where Gmail API access is authorized, the relevant Google account may be used by our website’s email system to send email messages on behalf of iJournals.

Our use of Google user data is limited to providing and maintaining the email-sending functionality authorized by the account holder.

We do not use Google user data for:

  • Advertising
  • Selling or renting user information
  • Creating advertising profiles
  • Creditworthiness or lending purposes
  • Data mining unrelated to the requested functionality
  • Any purpose unrelated to the functionality for which access was granted

We do not sell Google user data to third parties.

We do not share Google user data with third parties except where necessary to provide the authorized functionality, comply with applicable law, protect our services, or as otherwise described in this Privacy Policy.

3.3 Storage and Protection of Google Data

OAuth authorization credentials and tokens, where applicable, are handled by the relevant website and service infrastructure and are protected using reasonable technical and organizational safeguards.

Access to such information is limited to authorized systems and personnel who require it for legitimate operational purposes.

We retain authorization information only for as long as necessary to maintain the authorized service connection or for legitimate security, operational, and legal purposes.

Users may revoke Google account authorization at any time through their Google Account security settings or by contacting us.

Our use of Google user data is intended to comply with the Google API Services User Data Policy, including applicable Limited Use requirements.

4. Email Communications

We may use third-party email infrastructure and services to send:

  • Manuscript submission acknowledgements
  • Editorial communications
  • Peer-review communications
  • Publication-related notifications
  • Responses to enquiries
  • Administrative messages
  • Other legitimate communications related to our services

Email addresses provided through our website may therefore be used to communicate with you regarding your interaction with iJournals.

We do not sell or rent email addresses to third parties.

5. Cookies and Similar Technologies

Our website may use cookies and similar technologies to:

  • Maintain website functionality
  • Remember user preferences
  • Improve website performance
  • Analyze website traffic and usage
  • Maintain security
  • Support administrative and technical functions

You may configure your browser to refuse or delete cookies. However, disabling certain cookies may affect the functionality of some parts of the website.

6. Third-Party Services

We may use selected third-party services to operate, secure, analyze, maintain, or improve our website and publishing services.

These services may include providers for:

  • Website hosting
  • Email delivery
  • Analytics
  • Website security
  • Payment processing
  • Academic indexing and publishing services
  • Cloud or technical infrastructure

Third-party service providers may process information only as necessary to provide their respective services, subject to their own privacy policies and applicable contractual or legal obligations.

We do not authorize third parties to use personal information collected by us for unrelated advertising or resale purposes.

7. Academic Publication and Public Information

Academic articles published through iJournals may contain information intended for public scholarly dissemination, including:

  • Author names
  • Institutional affiliations
  • Article titles
  • Abstracts
  • Keywords
  • ORCID identifiers where provided
  • Corresponding-author information
  • Publication dates
  • DOI and citation information
  • Article content and associated scholarly metadata

Once an article has been published, certain bibliographic and scholarly information may remain publicly accessible as part of the permanent academic record.

Authors should ensure that manuscripts submitted for publication do not contain personal or confidential information that they do not have the right to disclose.

8. Data Sharing and Disclosure

We do not sell, rent, or commercially trade personal information.

We may disclose information in limited circumstances, including:

  • When necessary to provide our publishing and website services
  • To authorized service providers acting on our behalf
  • To editors, reviewers, or other individuals involved in the publication process where necessary
  • When required by law, regulation, court order, or lawful governmental request
  • To protect the security, rights, property, or users of iJournals
  • To investigate suspected fraud, abuse, spam, or security incidents
  • In connection with a legitimate organizational or business transaction, where permitted by applicable law

We seek to limit disclosure to information reasonably necessary for the relevant purpose.

9. Data Security

We take reasonable technical and organizational measures to protect personal information against unauthorized access, alteration, disclosure, misuse, or destruction.

These measures may include:

  • Secure HTTPS connections
  • Access controls
  • Authentication mechanisms
  • Server and website security measures
  • Regular software and security maintenance
  • Restricted administrative access
  • Security monitoring and backup procedures where appropriate

However, no method of transmission or electronic storage can be guaranteed to be completely secure. Therefore, we cannot guarantee absolute security of information transmitted through the Internet.

10. Data Retention

We retain information for as long as reasonably necessary for the purposes described in this Privacy Policy, including:

  • Providing our services
  • Maintaining academic and publication records
  • Managing editorial processes
  • Maintaining legal and administrative records
  • Resolving disputes
  • Maintaining security
  • Complying with applicable legal obligations

Published scholarly records may be retained indefinitely where necessary to preserve the integrity and continuity of the academic publication record.

11. Your Rights and Choices

Depending on applicable law, you may have rights regarding your personal information, including the right to:

  • Request access to personal information we hold about you
  • Request correction of inaccurate information
  • Request deletion of information where legally applicable
  • Request restriction of certain processing
  • Withdraw consent where processing is based on consent
  • Object to certain processing
  • Request information about how your data is used

Some information may need to be retained where required for legitimate academic, legal, security, or publication-record purposes.

To exercise applicable rights or make a privacy-related request, please contact us using the details provided below.

12. Children’s Privacy

Our website and academic publishing services are not specifically directed toward children.

We do not knowingly collect personal information from children for purposes that are prohibited by applicable law.

If you believe that a child has provided personal information to us without appropriate authorization, please contact us so that we can review and take appropriate action.

13. External Links

Our website may contain links to external websites, databases, indexing services, publishers, institutions, or other resources.

We are not responsible for the privacy practices, security, or content of external websites. Users are encouraged to review the privacy policies of third-party websites before providing personal information.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, technology, legal requirements, or privacy practices.

Any updated version will be published on this page with a revised Effective Date.

We encourage users to periodically review this page for the latest information regarding our privacy practices.

15. Contact Us

If you have any questions, concerns, requests, or complaints regarding this Privacy Policy or the handling of your personal information, please contact us:

iJournals Academic Publications
Website: https://ijournals.in/
Email: publisher@ijournals.in

For privacy-related requests, please include sufficient information to help us identify the relevant account, submission, or communication.

Google OAuth / Gmail Data Commitment

iJournals Academic Publications respects the privacy and security of Google user data.

Any access to Google user data through Google APIs will be limited to the functionality for which the user has granted authorization. Google user data will not be sold, rented, or used for advertising or unrelated purposes. We will not transfer Google user data to third parties except as necessary to provide the authorized functionality, comply with applicable law, protect our services, or as otherwise permitted under applicable Google policies.

We will request only the permissions necessary for the intended functionality and will use Google user data only in accordance with the disclosures in this Privacy Policy and applicable Google API Services policies.